Open a room that people enter with a code shown at the venue, keep announcements separate from conversation, and let the room close when the event ends. Most group chats for a conference, a meetup, a workshop or a festival fail on all three: the invite link travels beyond the venue, notices drown in chatter, and the room lives on long after the last session. FadeTalk's place rooms are built around those three decisions: a host-run room entered with a code or QR that keeps changing, never listed or searchable, and closed when its time is up.
What attendees need
In a guest-enabled place room, attendees open a QR or link to enter and read without installing the app or signing up. Guests are enabled in new rooms; hosts must turn them on in existing rooms. Guests must switch to an account and verify a phone before sending if the host account region is Korea or unknown. A confirmed non-Korean host region permits guest sending without verification. The server uses the host account region; signed-in attendees follow the existing account verification policy. Emails and phone numbers are never shown to other participants.
Entry: a code shown at the venue
A fixed invite link posted online lets anyone in. Show the entry code where only attendees can see it: on the stage screen, at the door, at the registration desk. A place room's six-digit code and QR refresh every 30 seconds. The previous code has an input grace period, so a code is valid for at most 60 seconds and can admit multiple people. Host rotation invalidates the previous code immediately. Turn on join approval to admit each person yourself.
Moderation: announcements apart from chatter
Switch the room to announcements only while the programme runs, and use slow mode when you take questions so no one can flood the room. Pin the notices that matter, block links in messages to keep promotions out, and name co-hosts so one person is not moderating alone. Reports go to a queue for the host. Optional AI flags mark messages for review and never delete them; a host decides what is removed.
Setting up the room
- In the FadeTalk app, open the Places tab and tap Create a room.
- Give the room a name and a type, such as Event, Conference or Performance, and choose a lifetime that covers the whole event.
- Decide whether members may start private chats with one another. With By request, the other member has to accept before a private chat opens.
- Turn on Allow aliases if attendees should pick a name just for this room.
- Set the host tools you need, such as join approval, announcements only, slow mode and link blocking, and name a co-host.
- During the event, show the entry code and QR on a screen at the venue.
How the day runs
- Before doors open: post the schedule and directions, and pin them.
- As people arrive: show the code at the registration desk and on the stage screen, with join approval on if you need it.
- During sessions: switch to announcements only, so only hosts and co-hosts post.
- Questions: turn announcements only off and slow mode on.
- After the last session: leave time for attendees who want to stay in touch to connect. The room closes when its time is up.
Decide before you open
| Decision | A common choice |
|---|---|
| Where the entry code is shown | The stage screen, the door or the registration desk |
| Who can post during sessions | Hosts and co-hosts, with announcements only on |
| Questions | Slow mode on |
| Private chats between members | Not allowed, or by request |
| Attendee names | Aliases allowed when most people are meeting for the first time |
| Co-hosts | At least one besides you |
| Closing time | After the last session |
Closing: when the event ends, so does the room
A place room closes when its time is up, so there is no leftover group to clean up. Its messages are deleted; reported content is kept for safety review, and backups and legal holds are the usual exceptions. People who want to stay in touch can connect before it closes, or swap the personal link on their name tag or slide.
How a place room compares with a messenger group is covered in how to set up an event group chat without collecting phone numbers, and everything a host can do is on the place rooms page.